Overcoming SharePoint Security Challenges

Posted by John Badger on Jul 1, 2015 8:08:18 AM

sharevault_for_sharepointOne of the greatest challenges facing today’s increasingly decentralized business organization involves securing corporate information housed in internal sharing systems when it becomes necessary to share that information with parties outside the corporate firewall. Much of this information is business critical or proprietary and must not only be managed efficiently, but also stored, shared and tracked securely.

Over the last ten years, companies have increasingly adopted SharePoint™ as a platform to facilitate their internal collaboration needs. SharePoint allows employees across the enterprise to connect, to engage with other team members, to share ideas and to collaborate with colleagues in real time. Over the years, SharePoint has evolved and matured from a simple document sharing platform to being utilized as one of the most important enterprise platforms within many organizations, essentially reinventing the way people work together. Today, SharePoint is Microsoft’s most successful server software product with over 65,000 companies deploying it and with over 125 million individual users. But, SharePoint was never designed to be deployed as an extranet application; it simply does not have the functionality necessary for securely sharing confidential content with outside parties.

Companies in many different industries using SharePoint as an intranet are realizing that extranets are the next real challenge. But extranets raise critical security and privacy concerns that IT must address.

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Topics: Security, White Papers

8 Ways to Accelerate Due Diligence Using ShareVault

Posted by John Badger on Jun 22, 2015 10:28:05 AM

fastduediligenceDuring due diligence, time is not your friend. The longer the diligence process stretches out, the higher the probability that concerns will arise, and purchase price adjustments will occur. Careful examination of your company from an external perspective and addressing potential buyers’ concerns in advance will not only increase the likelihood of receiving the price that was agreed to in the term sheet, but will also make the deal move faster and improve the chance of a successful outcome.

Since the pace of due diligence can directly affect valuation, it becomes imperative that the data room you choose streamlines and accelerates the process rather than slows and impedes it.

A good virtual data room can expedite the due diligence process in two important ways: First by accelerating the process of getting ready for due diligence, and second, by accelerating document review for the user during due diligence. At ShareVault we understand the importance of expedited diligence timelines, which is reflected in the ease of use and functionality of our data rooms.

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Topics: Information, Company

Best Practices for Preparing for Due Diligence

Posted by Richard Andersen on Jun 10, 2015 10:28:42 AM

successful_merger-1Due diligence is a buyer’s detailed investigation into the affairs of your company before they acquire it. But, assuming that due diligence is a one-sided process performed only by entities looking to buy companies can be a fatal mistake. The reality is that being prepared for the due diligence process, long before an exit is anticipated, will not only make you look more attractive to potential buyers, but will also maximize the value of your company and expedite the transaction timeline. Conversely, responding to the rigorous demands of the due diligence process when a buyer is already at the door puts an incredible demand on you and your resources and can give a buyer the perception that you are unprofessional, as well as that there may be operational difficulties in your company.

When your company is well-prepared for the exit process it means that everything a buyer will want to scrutinize—contracts, employee records, customer agreements, compliance documentation, HR and IP issues, etc.—is accurate, up-to-date and organized in a way that makes it easy to review. Exit readiness is really about creating, gathering, organizing, and maintaining all the data that a potential buyer will want to scrutinize before buying your company. Having this information assembled and organized in a state-of-the-art virtual data room is the ideal way to be prepared.

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Topics: Information, White Papers, M&A

ShareVault Attends Life Science Innovation Northwest

Posted by Steve Joseph on Jun 4, 2015 12:05:00 PM

Life Science Innovation Northwest logoOn June 30th and July 1st ShareVault will be exhibiting at WBBA’s (Washington Biotechnology and Biomedical Association) Life Science Innovation Northwest, North America’s largest, fully-integrated life science exposition.

Life Science Innovation Northwest, held at the Washington State Convention Center in Seattle, connects world-class industry leaders and showcases the Pacific Northwest as a global center for life science advancement.

The exposition provides life science organizations with the opportunity to showcase their innovations and technology to regional, national and international investors. It also provides a forum to learn from high-level executives about current life science investment trends as well as the opportunity to network with peers, investors and potential partners.

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Topics: Life Sciences, Events

How to Extract the Most Value from Your Exit

Posted by John Badger on May 20, 2015 7:21:00 AM

WP-TASOHMAV-smGiven today’s very active technology merger and acquisition market, which continues to look strong in 2015, it makes sense to proactively prepare to achieve the most value from your exit.

Too often, technology companies seeking a profitable exit make the flawed assumption that the due diligence and valuation process is driven solely by the buyer. This assumption can lead to fatal positioning and diligence mistakes, which undermine value, slow the evaluation process, or ultimately kill the deal. The truth is, as a selling team you have an enormous opportunity to shorten due diligence timelines and proactively repair those areas acquirers look to press their advantage, thus maximizing the value that the buyer assigns to your company.

Perhaps you’ve heard the saying that technology companies are generally bought, not sold. That’s true. The largest, most active buyers—companies like IBM, Google, Oracle, and Microsoft—are continually seeking out and evaluating emerging technology companies to expand their portfolios.

This has two important implications for the selling company:

First, you never know when a potential buyer will “knock on your door,” so your senior team should be prepared for a rapid, comprehensive due diligence process now.

Second, you need to understand the core aspects of the technology buyer’s key valuation criteria and then scrutinize your company from the buyer’s perspective, or from “outside in.”

Remember, during the due diligence process, time is not your friend; the longer the diligence process stretches out the higher the probability that concerns will arise, and purchase price adjustments will occur. Careful examination of your company from an external perspective and addressing potential buyers’ concerns in advance will not only increase the likelihood of receiving the price that was agreed to in the term sheet, but will also make the deal move faster and improve the chance of a successful outcome.

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Topics: M&A

Secure File Sharing for Legal Services—5 Essential Benefits

Posted by Richard Andersen on May 18, 2015 7:21:11 AM

legal_scalesThere may be no profession with a greater need for sharing large volumes of information than the document-centric legal world. Moreover, the process involves sharing these large volumes of documents both quickly and with meticulous attention to security. Any successful legal process—for the corporate legal department and private law firm alike—depends on the ability to effectively and securely manage critical information exchange between multiple parties.

Gone are the days when lawyers would carry sensitive legal documents in a briefcase or the trunk of their car. Just as these physical means of security were relatively easy to breach, electronic means of document sharing, including email, FTP sites and other archaic document delivery methods, have also proven to be both insecure and inefficient.

The best way to navigate today’s legal processes is to utilize a centralized cloud-based repository that is not only organized, secure, and auditable, but also provides authorized users secure and customized access from anywhere, at any time.

ShareVault provides lawyers and their clients a powerful, secure and easy-to-use online data repository that manages the exchange of critical legal documents, facilitating communication and collaboration, while also serving as a powerful tool to establish a state of readiness for key legal events. With ShareVault, law firms and in-house counsel can easily access, publish, manage and search all case-relevant documents on a 24/7 basis, as well as share them with multiple parties, including legal teams, clients, expert witnesses, litigation support vendors or anyone else who has been granted appropriate access.

ShareVault gives law firms the ability to exchange thousands of confidential documents with multiple parties in diverse locations, thus streamlining the legal process as well as reducing costs. And, because it’s equipped with powerful reporting tools and works in concert with existing document management systems such as Microsoft SharePoint, it meets litigation’s exacting compliance and risk management standards.

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Topics: Information, Security

ShareVault Immune to VENOM Vulnerability

Posted by Phil Bandy on May 15, 2015 8:43:12 PM

venom_logoTwo days ago, the VENOM vulnerability (CVE-2015-3456) was exposed.  The ShareVault security team immediately investigated our infrastructure to confirm that the ShareVault platform and underlying infrastructure is immune to this vulnerability.

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New ShareVault Software Update Adds ShareVault Reader App and Improved Document-to-Document Hyperlinking

Posted by John Badger on May 10, 2015 11:12:00 PM

Software_UpdateShareVault was updated on Sunday, May 10th, adding the following important enhancements:

  • ShareVault Reader app - The fastest way to view and print protected documents
  • Enhanced Document-to-document hyperlinking - Improved functionality for this feature that is of particular importance to applications that require sharing electronic regulary submission documents
  • Enhancements to improve email deliverability
  • Various bug fixes

The new update is now live on ShareVault, and there's nothing that you need to do to take advantage of the new enhancements.

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Topics: Products, Software Update

ShareVault Attends eRegulatory and Intelligence Annual Conference

Posted by Steve Joseph on May 4, 2015 8:49:33 AM

May 11th – 13th | Philadelphia

eRegulatory and Intelligence ConferenceNobody likes regulatory compliance, but ignoring it is not an option. Failing to comply can result in a damaged reputation, loss of customers, as well as legal action. The recent upsurge of regulatory reform in response to a number of corporate scandals, as well as the global financial crisis, has multiplied the challenges and costs of managing regulatory compliance for organizations worldwide. While there are information technology (IT) and information systems (IS) tools to support regulatory compliance efforts, these tools are not always adequate to fully address the compliance needs of organizations.

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Topics: Events

ShareVault Attends NewYorkBIO 25th Anniversary Conference

Posted by Steve Joseph on Apr 29, 2015 11:38:28 AM

May 4th & 5th | 2015 | New York City

ny_bio_logoShareVault is excited to exhibit at NewYorkBIO’s 25th Anniversary Conference held at 10 on the Park at the Time Warner Center in the heart of midtown Manhattan.

For a quarter of a century, NewYorkBIO has been the voice of New York's life science community, helping to define the industry, protect its interests, and grow its opportunities.

Today, NewYorkBIO continues to commit to driving innovation and supporting the development and growth of New York State’s life science industry and the community by providing a network for information exchange, shared services and collective action. They are the leading advocate for the bioscience industry in New York State.

The NewYorkBIO 25th Anniversary Conference will attract more than 650 attendees from 13 states and 7 countries. Of the attendees, 27 are company CEOs, while more than 65% hold management, director, C-level or executive management positions.

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Topics: Events

About ShareVault

Simple & Secure Document Sharing

ShareVault offers virtual data rooms for securely sharing documents with third parties. Typically used to share due diligence documents during M&A, partnering, fundraising and other dealmaking scenarios, ShareVault is increasingly being used for a wide variety of other applications, primarily in highly regulated industries, for securely sharing documents with third parties. ShareVault can be set up and deployed in an hour, yet offers enterprise-grade security and scaleability.

Learn More About Sharing Documents Simply and Securely Using ShareVault

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